Privacy Policy

 AFI English – Revised Privacy Policy (Solo-Instructor Version)

Effective Date: 14 October 2025
Entity: Applied Fluency International LLC (“AFI English,” “AFI,” “we,” “us,” “our”).

AFI English and Applied Fluency International are brand/designation names of Applied Fluency International LLC, a Wyoming limited liability company.

This Privacy Policy applies to all AFI English websites, apps, booking portals, learning platforms, and services (“Services”). It explains how we collect, use, store, and protect personal information. This Policy complies with GDPR (EU/UK), CCPA/CPRA (California), other U.S. privacy laws, and applicable international standards.

If you do not agree to this Policy, you must not use the Services.

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1) Who May Use AFI (Age & Eligibility)

You must be 18 or older to use AFI English unless a parent or legal guardian:
   1.    Creates the minor’s account,
   2.    Consents to all data processing,
   3.    Approves all bookings, and
   4.    Oversees the minor’s use.

We may require age or identity verification for safety and compliance.

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2) Information We Collect

We collect information from:
   •    You (directly)
   •    Automated system logs (cookies, analytics)
   •    Third-party processors (e.g., payment vendors, video platforms)

A. Personal Information (PII)
   •    Name, email, contact information
   •    Country/region
   •    Payment information (tokenized; AFI never stores raw card numbers)
   •    Parental/guardian consent documentation (if applicable)
   •    Identity information used for fraud prevention or legal compliance

B. Account & Learning Data
   •    User profile
   •    Booking history
   •    Session attendance
   •    Assignments, progress, assessments
   •    Feedback submitted to your instructor

C. Technical Data
   •    IP address
   •    Device, browser, OS
   •    Cookies, session IDs
   •    Crash logs
   •    Rough geolocation (city/region derived from IP)

D. Communications & Content
   •    Emails, chat messages
   •    Uploaded documents or media
   •    Support interactions

E. Recordings & Transcripts

AFI may record certain live lessons for:
   •    Quality review
   •    Safety
   •    Replays for the enrolled student
   •    Accessibility (e.g., captions, AI-generated transcripts)

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3) Why We Use Personal Data (Legal Bases)

AFI processes data under the following legal bases:

Contract (required to deliver the Services)
   •    Account creation
   •    Lessons, scheduling, communication
   •    Progress tracking
   •    Certificates and reports

Legitimate Interests
   •    Platform safety
   •    Quality assurance
   •    Preventing fraud or misuse
   •    Improving Services

Consent
   •    Marketing emails
   •    Cookies where required
   •    Parental consent for minors

Legal Obligation
   •    Tax, accounting, regulatory requirements
   •    Compliance with lawful requests

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4) Data Sharing (We Do NOT Sell Personal Data)

AFI does not sell personal information.

We only share data with:

A. Service Providers (Processors)

E.g., payment processors, LMS providers, video platforms, email services, cloud hosts, analytics.

B. Legal Authorities

When required by law or to enforce AFI policies.

C. Transfers If AFI Is Acquired or Merged

Personal data may transfer to a successor company with notice.

AFI does not share personal data for targeted advertising unless you opt into such cookies.

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5) Cookies & Analytics

Cookies are used for:
   •    Essential functionality
   •    Security
   •    Analytics
   •    Preferences

Marketing cookies are used only with opt-in consent where required.

Users may manage preferences in their browser or through AFI’s cookie banner.

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6) Recordings, Transcripts & Safety

AFI may record certain lessons or sessions for:
   •    Quality assurance
   •    Safety, moderation, dispute resolution
   •    Accessibility (captions, transcripts)
   •    Replays for the enrolled student

We do not publicly publish your identifiable recordings without your separate written consent.

User Recording Prohibition

You may not record, copy, publish, or distribute AFI lessons without written permission.

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7) Data Retention

We retain data for the minimum necessary time:
   •    Payment & transaction records: 7 years (legal requirement)
   •    Lesson data, assessments, feedback: retained for educational continuity
   •    Account data: deleted upon request unless needed for legal or operational reasons
   •    Recordings: retained for quality/safety, then deleted or anonymized

Institutional Work Product (lesson artifacts, educational materials, evaluation data) belongs to AFI and may be retained even if personal data is deleted.

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8) Your Rights

Depending on your jurisdiction, you may request:
   •    Access
   •    Correction
   •    Deletion (subject to legal exceptions)
   •    Data portability
   •    Restriction of processing
   •    Opt-out of marketing
   •    Opt-out of “sale/share” (AFI does not sell data)

Requests may require identity verification.

To exercise rights:
📧 contact@afienglish.com

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9) Children’s Privacy

AFI does not knowingly collect data from children under 13 without parental consent.

If we learn we collected information without proper consent, we will delete it immediately.

Parents/guardians may request:
   •    Access to their child’s data
   •    Deletion
   •    Account closure

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10) Security Measures

AFI uses industry-standard safeguards:
   •    Encryption (in transit and at rest where supported)
   •    Access controls
   •    Audit logs
   •    Secure payment processors
   •    Vendor security reviews
   •    Incident response plans

No system is perfectly secure, but AFI maintains rigorous protections.

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11) International Data Transfers

Data may be transferred to the United States.
For EU/UK users, AFI uses:
   •    Standard Contractual Clauses (SCCs)
   •    Supplemental security measures
   •    Processor agreements

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12) Marketing Communications

AFI sends:
   •    Operational emails (required)
   •    Marketing emails only with opt-in consent (where applicable)

You may unsubscribe at any time.

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13) Updates to This Privacy Policy

We may update this Policy at any time.
Changes take effect when posted.
Material changes may be announced by email or a banner notice.

Continued use of the Services constitutes acceptance of the updated Policy.

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14) Contact

📧 contact@afienglish.com
📬 Applied Fluency International LLC
525 Randall Ave, Suite 100
Cheyenne, WY 82001 USA

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15) Final Acknowledgment & Consent

By accessing or using AFI English, you acknowledge:

✔ You have read and understood this Privacy Policy
✔ You understand how AFI collects, uses, stores, and processes your data
✔ You agree to the AFI Terms of Service
✔ You consent to data processing as described

If you do not agree, discontinue use of all AFI English Services.